Medical Needs

Access to Education for Children with Medical Needs and Administering Medicines Policy

This document sets out the aims and practice of St. Edmund Campion Primary School regarding the education of those children who are temporarily unable to attend school on a full time basis, because of a diagnosed medical condition.  Therefore, in line with the school Mission Statement, every child will be given the support they require to further their education.


  1. To ensure that all pupils should continue to have access to as much education as their medical condition allows, so that they are able to keep up with their studies.
  2. To reintegrate these pupils back into full time education at the earliest possible opportunity.
  3. To maintain links with the school so that the child does not become isolated.
  4. To provide access to quality education for those pupils who are at risk of under achieving due to prolonged absence from school.


  • It will be the responsibility of the SENCo to organise provision for a child who is unable to attend school because of their medical needs.
  • The SENCo must be informed if the child is absent or likely to be away from school for more than 15 working days.
  • The SENCo will notify the Co-ordinator for Children and Young People with Medical Needs
  • If the child is offered long term tuition for medical reasons, then a Care Plan will be implemented, following liaison between the child’s class teacher, the home tutor and any other professionals involved in monitoring the child’s progress.
  • The SENCo will ensure that a curriculum plan and appropriate resources are available to ensure that the child is not disadvantaged.  This should include access to SATs if necessary and any information about a child’s special educational needs and a statement if appropriate.
  • The SENCo will arrange regular meetings involving the parents, the child (if possible) and other professionals who may be supporting the child.  These meetings will review progress and plan for the child’s reintegration into school.

Contact with School

  • Contact with peers and staff will be maintained through cards, letters, e-mails, school newsletter, telephone, etc.  This should include information about school social events.
  • Where possible, a two-way communication system should be in place so that the child’s views can be taken into account.
  • The child will remain on the school register.  Attendance registers will be marked with a ‘u’ to show that the pupil is receiving education otherwise than at school.

Administering Medication
Any member of staff who agrees to accept responsibility for administering prescribed medication to a pupil should check the following: -

  • The pupil’s name
  • Written instructions provided by parents or doctor
  • Prescribed dose
  • Expiry date
  • Medicines that need to be taken three times a day could be taken in the morning, after school hours and at bedtime.
  • A child under 12 should never be given aspirin, unless prescribed by a doctor.    If a pupil tends to suffer from acute pain i.e. migraine, the parents should authorise and supply appropriate painkillers, with written instructions about when the child should take the medication.  A member of staff should supervise the pupil taking the medication and this will be recorded on the appropriate sheet.
  • No pupil should be given medication without his/her parents consent.
  • It is good practice to allow pupils who can be trusted to manage their own medication from a relatively early age. If doing so, staff should supervise them at all times.
  • If a pupil refuses to take medication, staff should not force them to do so. The school should inform the parent and if necessary call the emergency services.
  • Some medicine needs to be refrigerated.  Medicines can be kept in a refrigerator containing food, but should be in a airtight container and clearly marked.
  • All emergency medicines, such as asthma inhalers and adrenaline pens, should be readily available to children and should not be locked away.
  • Parents should collect medicines held at school and are responsible for the disposal of date expired medication

There is no legal duty which requires school staff to administer medication, this is a voluntary role.

Taking Medicine on School Trips

  • The class teacher or teaching assistant is responsible for collecting medication from the school office before going on a trip. The adult responsible for each group should carry and administer the medication at the appropriate time.
  • Pupils may be given travel sickness pills only at the parents’ request.
  • A health care plan may be needed for specific pupils.
  • Staff supervising sporting activities should consider whether risk assessments are necessary for some children, be aware of relevant medical conditions and any preventative medicine that may need to be taken and emergency procedures.
  • Some pupils are at risk of severe allergic reactions. Risks can be minimised by not allowing anyone to eat on vehicles.  At least one of the adults should be trained in the use of an adrenaline pen for emergencies where appropriate, if such a pupil is on the trip.

Medical Emergencies
A member of staff should always accompany a child taken to hospital by ambulance, and should stay until the parent arrives.
If only two adults are on a trip and a child needs to go by ambulance to hospital, in this instance the child would need to travel alone.
Health professionals are responsible for any decisions on medical treatment when parents are not available.

Staff should never take children to hospital in their own car; it is safer to call an ambulance.

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